Fraud monitoring for how your industry moves money
Probity works for any business that runs on QuickBooks Online. Every industry has its own patterns of risk; here are a few examples of what Probity watches for.
Protect the margins you’ve built
Construction companies move large amounts of money through vendors, subcontractors, materials, payroll, and multiple active projects. When financial activity doesn’t look right, it can take months to discover the problem. Probity monitors your QuickBooks Online and bank activity to identify unusual transactions, vendor behavior, and financial patterns that deserve attention.
Construction fraud costs more than most industries
Median loss per fraud case in construction
72% above the $145,000 all-industry medianBilling schemes: fake or inflated invoices
tied for highest of the 13 industries analyzedPayroll schemes
highest of the 13 industries analyzedMedian loss by industry: ACFE 2024, Fig. 25 (p. 35). Scheme share by industry: Fig. 26 (p. 36).
Vendor and subcontractor payments
- New vendors receiving unexpected payments
- Duplicate invoices or duplicate payments
- Unusual payment amounts or frequency
- Vendor activity that differs from historical patterns
Job cost and margin risk
- Unexpected cost increases
- Unusual expense patterns
- Costs assigned inconsistently across jobs
- Projects with changing financial trends
Employee and payroll activity
- Unusual payroll transactions
- Duplicate payments
- Changes in normal payment patterns
- Transactions that require review
Financial blind spots
Most accounting systems record what happened. Few ask:
Does this look normal?
By continuously analyzing financial activity, Probity helps owners find problems faster, before they become expensive surprises.
Every owner dollar, every unit, accounted for
Property managers move money that belongs to someone else, across dozens of units, owners, and vendors. Probity watches every disbursement and vendor payment so owner trust is never put at risk.
Real estate fraud costs more than the typical case
Median loss per fraud case in real estate
38% above the $145,000 all-industry medianBilling schemes: fake or inflated vendor invoices
small companies · vs 22% at larger orgsCheck and payment tampering
small companies · vs 9% at larger orgsMedian loss by industry: ACFE 2024, Fig. 25 (p. 35). Scheme share at organizations with fewer than 100 employees: Fig. 24 (p. 34).
Owner disbursement and vendor fraud
Protect owner funds and ensure accurate reporting.
- Owner disbursement monitoring
- Vendor and maintenance fraud
- Bank account oversight
- Payee added 2 days before payment
- Paid outside the normal disbursement cycle
Thin margins leave no room for fraud or waste
Restaurants run on cash, inventory, and vendors turning over every day, which is exactly where a small leak becomes a large loss. Probity reviews every transaction so small leaks are caught early.
Cash businesses lose money before it’s ever recorded
Median loss per fraud case in food service and hospitality
across all industries, 57% of victims recover nothingSkimming: sales taken before they hit the books
small companies · vs 9% at larger orgsCash larceny: cash taken after it’s recorded
small companies · vs 9% at larger orgsMedian loss by industry: ACFE 2024, Fig. 25 (p. 35). Scheme share at organizations with fewer than 100 employees: Fig. 24 (p. 34). Recovery: Fig. 60 (p. 75).
Inventory and cash fraud
Visibility into the vendors, cash, and payroll that drive your margins.
- Inventory and vendor monitoring
- Cash and POS reconciliation
- Employee theft detection
- Bank deposits $1,840 below sales in QuickBooks
- Gap repeats every Monday
Every donor dollar, used the way it should be
Nonprofits answer to donors, boards, and grantors for every dollar that comes in. Probity watches fund activity and expenses so your organization’s trust stays intact.
More expense and cash fraud than any other industry ACFE analyzed
Expense reimbursement fraud
highest of the 13 industries analyzedCash on hand theft
highest of the 13 industries analyzedMedian loss per case
religious, charitable, and social servicesScheme share by industry: ACFE 2024, Fig. 26 (p. 36). Median loss by industry: Fig. 25 (p. 35).
Fund and expense oversight
Ensure donations are used the way they should be.
- Grant and fund monitoring
- Expense oversight
- Financial transparency
- Four claims just under the approval limit
- Charged to a restricted grant
Not on the list? Probity still fits.
The industries here are examples, not limits. Probity learns what normal looks like for your vendors, payments, payroll, and cash, whatever your business does. If it runs on QuickBooks Online, Probity can watch it.
- Professional services
- Medical and dental practices
- Manufacturing
- Wholesale and distribution
- Retail
- Auto dealers and repair
- Home services
- Transportation and logistics
- Agriculture
- Franchise operators
- Yours
Fraud doesn’t check what industry you’re in
Median loss per fraud case at organizations with fewer than 100 employees
all industriesOf small businesses use proactive data monitoring
vs 53% of organizations with 100+ employeesOf victim organizations recovered nothing
all industriesMedian loss at organizations with fewer than 100 employees: ACFE 2024, Fig. 22 (p. 32). Monitoring by size: Fig. 30 (p. 44). Recovery: Fig. 60 (p. 75).
Vendors and bills
- Duplicate invoices and payments
- New vendors with missing details
- Bills without a PO or support
Payments
- Split payments under approval limits
- Rapid succession payments
- Weekend and off-hours activity
Books and bank
- Unrecorded bank payments
- Payroll anomalies
- Vendor payments outside baseline
Built around your business
Probity learns the normal patterns of your own vendors, payments, and payroll, so it flags what’s unusual for you, not for a generic industry template.
See how Probity fits your industry
We’ll walk you through the patterns Probity monitors for businesses like yours.