Continuous fraud monitoring, from connection to resolution
Probity connects to your financial systems, learns what normal looks like, and alerts you when activity deserves a closer look.
Caught in months, not years
Audits and spot checks have their place. Neither was designed to catch an employee quietly paying a vendor that doesn’t exist.
| Compared on | Annual audit | Spot checks | Probity |
|---|---|---|---|
| How often it looks | Once a year | When someone has time | Continuously |
| What it reviews | A sample | A sample | Every transaction, books and bank |
| Built to find fraud | Not primarily. It tests whether the statements are materially accurate. | Only what someone thinks to check | Yes. It watches for the patterns behind fraud. |
| When fraud is caught | 18 months · $227Kmedian, caught by external audit | Whenever someone happens to notice | 6 months · $83Kmedian, caught by automated monitoring |
Detection timing and loss: ACFE 2024, Fig. 15 (p. 25), median duration and loss by detection method.
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01
Connect your data
Connect QuickBooks Online and your business bank accounts with read-only access. Bank connections are made through Plaid.
Data sources2 connected- QuickBooks OnlineConnected
- Business checking · via PlaidConnected
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02
Probity learns your business
Probity analyzes your historical data to establish normal patterns for vendors, payments, payroll, and cash flow.
Baseline78%Learning your patterns -
03
Continuous monitoring
Probity continuously reviews every transaction across your books and bank accounts, not a sample.
MonitoringLiveTransactions reviewed100%- Open alerts1
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04
Suspicious activity is flagged
When something looks off, Probity creates an alert with a risk score and context, so you know what needs attention first.
Case PRB-0388 · OpenHigh riskHarbor Electric LLC89Risk -
05
Investigate with full context
Each alert brings together transaction history, vendor relationships, and supporting evidence in a single view.
Case PRB-0388 · Lineage4 events- Vendor addedNo payment history
- Payment · $4,950.00Approval limit $5,000
- Payment · $4,950.00Same vendor, same day
- Payment · $4,950.00Three payments in two days, each just under the limit
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06
Resolve and strengthen controls
Document the outcome, address the issue with the people involved, and tighten the controls that allowed it.
Case PRB-0388 · ResolvedClosed- Owner reviewed the payments with the approverDone
- Owner added a second approval for this vendorDone
Questions owners ask us
Can Probity move money or change my books?
No. Probity has read-only access. It reads data from QuickBooks Online and your connected bank accounts, but it cannot create, edit, or delete records, and it cannot initiate payments.
What does Probity connect to?
QuickBooks Online, plus your business bank accounts through Plaid’s secure connection flow. Probity receives transaction data, not your online banking credentials.
How is my data protected?
Data is encrypted in transit with TLS and encrypted at rest, and Probity runs on Amazon Web Services. See our security page for details.
Does Probity review every transaction?
Yes. Probity continuously reviews every transaction across your books and bank accounts, not a sample.
Does Probity replace my accountant or auditor?
No. Audits and reviews look at a period after the fact. Probity watches continuously in between, so problems surface in weeks instead of at year end.
Can MSPs and accounting firms use Probity for multiple clients?
Yes. One user can be given access to multiple client companies from a single login. See MSP partners.